Kapwork Revolutionizes Factoring with AI-Powered Workflow Automation

Kapwork, the AI platform designed for the factoring industry, has announced significant updates to its Kapwork Verify platform. These enhancements are set to streamline operations, reduce risk, and enable faster capital deployment for factoring firms. New features include an Email Verification Agent and a centralized interface that offers real-time invoice tracking—eliminating the need for manual reconciliation.

Traditionally, factoring has been burdened by manual workflows, exposing businesses to high costs, fraud risks, and operational inefficiencies. From misdirected payments to fake invoices, the lack of automation leads to billions in losses annually. Kapwork addresses these vulnerabilities by introducing transparency and automation into invoice processing, improving decision-making and cash flow confidence.

Eliminating Friction, Accelerating Workflows with AI

Kapwork originally simplified invoice verification by integrating directly with vendor management systems (VMS). Now, it tackles the most time-consuming bottleneck: email. With up to 90% of processing time lost to reviewing emails manually, Kapwork’s new Email Verification Agent changes the game by parsing transaction-related emails automatically and displaying them in a unified view.

This new functionality enables real-time visibility into pending, new, and settled transactions—turning days of manual work into seconds of automated processing.

The platform also introduces a centralized user interface that reconciles data across emails, vendor portals, and internal systems. Kapwork can notify users of new invoices available for purchase and identify anomalies that signal fraud risks. Without this automation, teams are left to manually compare fields and download vendor data—tasks prone to human error and missed opportunities.

“Factoring demands speed, precision, and trust, but manual processes make it harder than it should be,” said Mauricio Vergara, Co-Founder and CEO of Kapwork. “A single fraudulent invoice can cost hundreds of thousands of dollars, while years of small inefficiencies bleed profit over time. We built Kapwork to help factors maximize their margins and fund SMBs faster.”

Self-Healing AI for Improved Reliability

Kapwork distinguishes itself with self-scripting AI agents that outperform traditional robotic process automation (RPA). Unlike RPA, which often fails when systems change, Kapwork’s AI agents generate and store their own executable scripts during task execution. When encountering errors or changes in external systems, the agents diagnose and adapt in real time, minimizing downtime and reducing reliance on manual intervention.

This innovation ensures that businesses can rely on consistent, real-time data even as complexity and transaction volume grow.

The Future of Factoring with Real-Time Automation

The benefits of adopting Kapwork are both immediate and scalable. Teams can deploy capital more efficiently without increasing headcount, shift manual workload toward strategic growth, and unify disparate systems into a single workflow.

For example, TowerCap, a New York-based boutique factoring firm, has processed over $1.5B in invoices using Kapwork. The platform enabled them to shift from verifying invoices twice weekly to daily, greatly improving their agility and overall profitability. Senior executives now focus more on strategy than routine verifications.

“Factoring has reached the point where real-time automation, AI, and cloud workflows are no longer optional,” said Oscar Rombola, International Factoring Association Canada President and Senior Consultant at Oscar Rombola & Associates. “Firms that delay this shift won’t disappear overnight, but they will find it harder every quarter to compete on price, speed, and risk discipline.”

Kapwork will showcase its platform at the International Factoring Association (IFA) Annual Conference, May 7–9, 2025, at Booth #38. For live demos or more information, visit kapwork.com.